Event Registration To be completed if you will be participating in the event Step 1 of 5 20% CompanyThis field is for validation purposes and should be left unchanged.Event DetailsWelcome to Aviation Day 2026!We invite you to participate in the Yakima Aviation Day 2026 at the Yakima Air Terminal-McAllister Field (YKM) on Saturday, June 6, 2026 from 0900-1500. This event is the premier annual aviation gathering in Central Washington, offering a vital platform for community engagement, industry networking, and promoting careers in flight, maintenance, and aerospace. This year holds special significance: the event falls on the 82nd Anniversary of the D-Day landings. This timing provides a powerful, emotional backdrop for your organization to demonstrate the enduring importance of aviation—from historical military service to today’s cutting-edge technologies. Your participation will allow you to be part of a day that honors veterans while inspiring the next generation.🎯 Why Exhibit at Aviation Day?Yakima Aviation Day is a FREE event that draws thousands of engaged attendees, giving your organization unparalleled access to a motivated local audience: * Recruit & Inspire Future Talent: Connect directly with thousands of K-12 students and young adults interested in STEM and technical careers. Showcase your flight school, maintenance programs, or career opportunities to potential students and employees. * Generate Leads & Sales: Meet the local community of aircraft owners, enthusiasts, and general aviation pilots who are interested in your services, products, and equipment. * Community Visibility: Position your business as a dedicated, active member of the Central Washington aviation community, boosting local brand recognition and goodwill. * Network with Industry Leaders: Connect with fellow participants, airport officials, and representatives from military units and major sponsors.How did you hear about this event?Social MediaGoogleWord of MouthRefer a FriendPast ParticipantOtherIf other please list:Registration Type(Required)AircraftFood VendorBoothVolunteerSponsorshipWhat will you be participating in this year’s event? Contact DetailsOrganization/Group(Required)What company, club, organization, affiliation are you with? If none, please put N/AName(Required) First Last Email(Required) Enter Email Confirm Email PhoneAddress(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Sponsorship packages are being finalized 🙂This field is hidden when viewing the formSponsorship FormThis sponsorship payment is considered a donation with the sole intent to fund Aviation Day at Yakima Air Terminal – McAllister Field. The City of Yakima will make all reasonable efforts to fulfill the specific purpose(s) for this donation, but if the specified donation purposes are not feasible, substitutions for like purposes will be made. Donor agrees to allow the City to substitute for like purpose by continuing with the donation. All sponsorships must be paid in full at the time of purchase. Payment is due upon receipt. By submitting this application, the above-named company has agreed to pay in full for the selected sponsorship. Sponsorships are non-refundable. The City of Yakima/Yakima Air Terminal reserves the right to cancel this program at any time. In that event, the sponsor will be notified and provided refund details. However, costs incurred by the sponsor, such as hotel cancellation or airline penalties are the responsibility of the sponsor. This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt merchandise Full page advertisement/logo placement in Magazine TV Advertisement Slot (15 Sec.) Class A Airspace – $2,500 Logo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt merchandise Full page advertisement/logo placement in Magazine TV Advertisement Slot (15 Sec.) This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt merchandise Full page advertisement/logo placement in Magazine Class B Airspace – $2,000 Logo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt merchandise Full page advertisement/logo placement in Magazine This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt Merchandise ½ page advertisement/logo placement in Magazine Class C Airspace – $1,500 Logo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt Merchandise ½ page advertisement/logo placement in Magazine This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt Merchandise Class D Airspace – $1,000 Logo listed on flyykm.com/aviation-day/ Logo displayed on event banner Logo on T-Shirt Merchandise This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Logo displayed on event banner Class E Airspace – $500 Logo listed on flyykm.com/aviation-day/ Logo displayed on event banner This field is hidden when viewing the formLogo listed on flyykm.com/aviation-day/ Class G Airspace – $250 Logo listed on flyykm.com/aviation-day/ This field is hidden when viewing the formCoupon(s) in the event magazine Flight Path – $100Coupon(s) in the event magazineThis field is hidden when viewing the formEvent, Tent, Golf Cart, Station Sponsor Aviator – Variable PricesEvent, Tent, Golf Cart, Station SponsorThis field is hidden when viewing the formWant to lock in your sponsorship for 2027 as well? We will offer a discounted price for the selecting 2-years! Pinnicale Package – 2 Year SponsorWant to lock in your sponsorship for 2027 as well? We will offer a discounted price for the selecting 2-years! This field is hidden when viewing the formCompany/Organization(Required)This field is hidden when viewing the formName(Required) First Last This field is hidden when viewing the formPhone(Required)This field is hidden when viewing the formEmail(Required) This field is hidden when viewing the formAddress(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands This field is hidden when viewing the formConsent(Required) I agree that I am an authorized representative of the business or affiliation to use thier logo and make a sponsorship donation in their namePlease note, if logo is not received 1 month prior to event, there is a possibility we will be unable to print it on the items in time. Make Checks payable to City of Yakima/Yakima Air Terminal Mail Checks to: Yakima City Hall Attn: Cashier; Re: Aviation Day 129 N 2nd Street Yakima, WA 98901 Or in person at the airport admin office: 2406 W Washington Ave Suite B Yakima, WA 98903This field is hidden when viewing the formNotes:(Required)Any information that would be pertinent to this SponsorshipThis field is hidden when viewing the formBusiness Logo(Required)Max. file size: 100 MB. Aircraft RegistrationAircraft Set Up TimeAircraft can taxi and park between 8:00 am – 4:00 pm on June 5, 2026 (the day before the event) if able and remain on the ramp overnight. If arriving the morning of the event, aircraft need to be parked at secured no later than 7:00 am, to ensure the safety of the event site. Coordination of the arrival of aircraft, regardless of the day and time, need to be on file and discuss with the Event Manager and the Operations Manager. Vendors must provide their own equipment i.e: canopies, tables, chairs, etc. No electricity or running water available. Break Down TimeJune 6th, 2026, at 3:00 pm; all items should be removed from the airfield by 6:00 pm, with the exception of aircraft leaving when area is clear and safe to start engines or be towed from the event location. If unable to adhere to this timeline, arrangements need to be made with the Airport Administration Office. Aircraft Information(Required)Aircraft Type & Tail NumberArrival Date(Required) MM slash DD slash YYYY Arrival Time(Required) Hours : Minutes AM PM AM/PM Remaining Overnight?(Required)YesNoDeparture Date(Required) MM slash DD slash YYYY Departure Time(Required) Hours : Minutes AM PM AM/PM Fuel Needed for Departure?(Required)YesNoMcCormick’s FBO (509) 248-1680Special Requests/Circumstances(Required)Any safety concerns? If yes, how will they be mitigated?(Required)Please let us know if we can help if neededHow much space will be needed?(Required)example 10 ft x 10 ftBooth RegistrationCost: Free if not selling products or services; if sales are being made and except as otherwise stated herein, Vendor agrees to pay a fee of the greater of 5% of gross sales or $100. An itemized report of sales must be provided no later than close of the following business day concluding the event. The amount due from Vendor to the Airport shall be determined from the itemized report of sale. If report is not timely received Vendor (a) agrees to pay a $500 fee in addition to other amounts due under this Agreement; and (b) will be, in the discretion of the Airport, ineligible to participate in future Aviation Days. All fees due from Vendor shall be pay in full by the close of business on June 12, 2026. Selling Product or SerivcesIf Vendor is planning on selling products or services, Vendor shall execute a separate sales agreement in the form approved and provided by the Airport. Vendor shall be prohibited from selling products or services at Aviation Day without a separate and fully executed sales agreement. Booth Set UpVendors can begin set up at 8:00 am, the day of the event. If alternation arrangements need to be made, please contact the administration office. Break Down TimeJune 6th, 2026, at 3:00 pm; all items should be removed from the airfield by 6:00 pm, with the exception of aircraft leaving when area is clear and safe to start engines or be towed from the event location. If unable to adhere to this timeline, arrangements need to be made with the Airport Administration Office. What is the Activity/Booth? Please provide a description of what your plans entail(Required)How much space will be needed?(Required)example 10 ft x 10 ftFood VendorExcept as otherwise stated herein, Vendor agrees to pay a fee of the greater of 5% of gross sales or $100. An itemized report of sales must be provided no later than close of the following business day concluding the event. The amount due from Vendor to the Airport shall be determined from the itemized report of sale. If report is not timely received Vendor (a) agrees to pay a $500 fee in addition to other amounts due under this Agreement; and (b) will be, in the discretion of the Airport, ineligible to participate in future Aviation Days. All fees due from Vendor shall be pay in full by the close of business on June 12, 2026.Set Up TimeVendors can begin set up at 7:00 am, the day of the event. Garbage receptacles will be provided by the airport. If garbage/recyclable receptacles are brought, they must have a lid covering to mitigate wildlife hazards on the airfield. Vendors must provide their own equipment i.e: canopies, tables, chairs, etc. No electricity or running water available. Please contact the administration office if alternative arrangements need to be made.Break Down TimeJune 6th, 2026, at 3:00 pm; all items should be removed from the airfield by 6:00 pm, with the exception of aircraft leaving when area is clear and safe to start engines or be towed from the event location. If unable to adhere to this timeline, arrangements need to be made with the Airport Administration Office. Please provide a description of what your plans entail and what you will be serving(Required)How much space will be needed?(Required)example 10 ft x 10 ftHealth PermitsHealth permits must be obtained from the proper authority. By checking each of these boxes, you are indicating that you understand and will comply with each of the following items:(Required) I will supply a certificate of insurance meeting the requirements below My food booth/truck/station complies with Fire Marshall Code for Yakima County We will meet all of Yakima County Health Department regulations and licensing I have read and understand the terms and conditions at the bottom of this application as in referenced by my signature Each person working will complete a liability form, located at the end of this application Select AllVolunteer RegistrationPURPOSE: The purpose of this Agreement is to outline the responsibilities of the City of Yakima (“City”), the owner and operator of the Yakima Air Terminal – McAllister Field (“YKM”), in providing volunteer opportunities, and to create an understanding between the City and the volunteer. This Agreement shall apply to persons voluntarily performing non-compensated services for the City.Volunteer Name(Required) First Last Phone(Required)Are you over 18 years of age?(Required)YesNoParent/Guardian Name(Required) First Last Phone(Required)Email(Required) Address(Required) Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Emergency Contact(Required) First Last Phone(Required)I further understand that:(Required) I am not to appear for volunteer service under the influence of any illegal drugs, alcohol or prescription drugs not prescribed to me. I agree to inform the supervisor if taking any over-the-counter or prescription medications which may impair the ability to perform volunteer duties. I will abide by all City/YKM policies regarding personal conduct while performing volunteer services. I agree not to go beyond the scope of volunteer work agreed to without authorization. Depending on the scope of volunteer work, the following policies may apply, without limitation: Driving, Safety Procedures, Computer Operation, Dress Code, Anti-Harassment, Confidentiality, Code of Ethics, Workplace Violence Prevention and Drug-Free Workplace. For my safety and that of others, I will comply with the YKM’s policies, safety rules and other directions for all activities. I will supervise any child or other person for whom I am responsible. If I become aware of any hazardous condition or danger at a City/YKM facility, I will alert YKM immediately. I understand that I am to report any injury or illness, no matter how minor, to YKM. I authorize emergency medical care if it should become necessary. I grant full permission to use any photographs, videotapes, motion pictures or recordings for publicity purposes by the City/YKM. I hereby identify that I am capable of performing duties without accommodation, or with the following accommodation(s) (list below) Select AllAccommodations Needed(Required)Example: ADA Access (if none, please enter none)Consent(Required) As the volunteer, I have read, understood and acknowledged all within this form. This agreement will be in effect for the duration of my volunteer services beginning this date:Name(Required) First Last Date(Required) MM slash DD slash YYYY Volunteer/People Working your Booth/Exhibit/Aircraft/Etc.Name(Required) First Last Phone(Required)Emergency Contact(Required) First Last Emergency Contact Phone(Required)Name First Last PhoneEmergency Contact First Last Emergency Contact PhoneName First Last PhoneEmergency Contact First Last Emergency Contact PhoneName First Last PhoneEmergency Contact First Last Emergency Contact PhoneLiability Forms(Required) I understand that each person that will be working within my operation has or will complete a libility form PRIOR to the day of the event. These forms can be completed on our website below athttps://flyykm.com/liability-form/ Continue to Next SectionPamphlet InformationYour company/booth will have an informational section in the magazine handout for the event. You may include information about your cause, positions, aircraft, history, scholarship possibilities, contact information, photos and more. All verbiage and photos will be reviewed by the airport to ensure accuracy and appropriability for this event. If you do not have the information right now, please send the contents for your section to Shelby.Barrett@YakimaWA.gov with “Aviation Day Magazine Contents – (Your Company Name)” in the subject line. If nothing is submitted 1 month prior to the event, something will be created and entered for your company by the airport.Magazine Section SizeNone1/2 Page1/4 PageLogo/PhotoMax. file size: 100 MB. Information/Description/Cause/etc. Continue to Next SectionHours of OperationBooth / Food / Display Registrant hereinafter referred to as “LICENSEE”, shall occupy and use the assigned space during the Yakima Air Terminal – McAllister Field Aviation Day, June 6th, 2026. Required hours of operation are 09:00 am to 3:00 pm. Set Up/Tear DownLICENSEE may begin setting up as early 6:00 am June 5, 2026, and may stay as late as 6:00 pm. In the event of parking aircraft, the aircraft can taxi and park the day before if able, at any time. All items should be removed from the airfield by 6:00 pm, with the exception of aircraft leaving when area is clear and safe to start engines or be towed from the event location. The vendor will be provided a designated position at the event determined by needs, space availability and aircraft placement. Operation Terms Licensee Shall:(a)Comply with all federal, state and local laws, including but not limited to laws relating to safety, sanitation & health. (b) Report and pay all federal, state& local taxes due as a result of operation under this agreement. (c) Not use any sound amplifying device. (d) Restrict all activities and advertising matter to the space assigned. (e) Post in a conspicuous place a professional quality placard showing menus and prices of all items. (f) Place all garbage and debris in plastic bags. (g) Maintain area at all times. (h) Use only fire-resistant materials for decorating. Display in food space a fire extinguisher with a current inspection certificate attached. (I) Remain within the assigned space allowed (j) Abide by all conditions, rule & regulations, written or oral, made by Fly-in/Yakima Airport at any time. All future written or oral conditions, rule & regulations shall become part of this contract as now published. (k) Promptly close any concession which in the sole discretion of the Airport Manager is inappropriate, or hazardous or in violation of this agreement. (l) Provide hoses for hook-up to water. (m) LICENSEE must provide for the acquisition of and disposal of grease barrels. (n) Obtain any and all required permits and licenses from City, County and State government authorities.Insurance (IF YOU ARE A TENANT OF THE AIRPORT, WE HAVE YOUR INSURANCE UNDER THE LEASE AGREEMENT)AN EXAMPLE INSURANCE AND ADDITIONAL ENDORSMENT CAN BE FOUND ON THE AVIATION DAY WEBSITE – PLEASE REVIEW. Example insurance is provided for example purposes only and should not be relied upon by Vendor as an endorsement acceptable to the City of Yakima. If vendor is a tenant of the Yakima Airport – McAllister Field/City of Yakima, insurance is already on file and does not need to be submitted with this application. All submissions of insurance are subject to review and approval by the City of Yakima. After review of application, the insurance requirements stated herein may be adjusted in the sole distraction of the City of Yakima. Licensee's Liability Insurance (IF YOU ARE A TENANT OF THE AIRPORT, WE HAVE YOUR INSURANCE UNDER THE LEASE AGREEMENT)At all times during performance of the Services and this Contract, Licensee shall secure and maintain in effect insurance to protect the City and Licensee from and against any and all claims, damages, losses, and expenses arising out of or resulting from the performance of this Agreement. Licensee shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The City reserves the right to require higher limits should it deem it necessary in the best interest of the public. Licensee will provide a Certificate of Insurance to the City as evidence of coverage for each of the policies and outlined herein. A copy of the additional insured endorsement attached to the policy will be included with the certificate. This Certificate of insurance shall be provided to the City, prior to commencement of the activity. Failure of City to demand such verification of coverage with these insurance requirements or failure of City to identify a deficiency from the insurance documentation provided shall not be construed as a waiver of Licensee’s obligation to maintain such insurance. Licensee’s insurance coverage shall be primary insurance with respect to those who are Additional Insureds under this Agreement. Any insurance, self-insurance or insurance pool coverage maintained by the City shall be in excess of the Licensee’s insurance and neither the City nor its insurance providers shall contribute to any settlements, defense costs, or other payments made by Contractor’s insurance. All additional insured endorsements required by this Section shall include an explicit waiver of subrogation. If at any time during the life of the Contract, or any extension, Contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the Agreement.The Following Insurance is Required: (IF YOU ARE A TENANT OF THE AIRPORT, WE HAVE YOUR INSURANCE UNDER THE LEASE AGREEMENT)(Required) a. Commercial Liability Insurance Before this Agreement is fully executed by the parties, Licensee shall provide the City with a certificate of insurance as proof of commercial liability insurance with a minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence, combined single limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00) general aggregate. If Licensee carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attorneys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Agreement. The certificate of insurance and additional insured endorsement shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best’s Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima’s review or acceptance of insurance maintained by Licensee is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Licensee under this Agreement. b. Automobile Liability Insurance Before this Agreement is fully executed by the parties, Licensee shall provide the City with a certificate of insurance as proof of automobile liability insurance with a minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence. If Licensee carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the City, its elected and appointed officials, employees, agents, attorneys and volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The certificate of insurance and additional insured endorsement shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best’s Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima’s review or acceptance of insurance maintained by Licensee is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Licensee under this contract. The business auto liability shall include Hired and Non-Owned coverage if necessary. If, as of the date of this Agreement, the Licensee does not currently carry commercial automobile liability insurance, the requirement in this subsection (b) shall be waived only if Licensee meets the following criteria: i. Licensee does not own, drive, or operate any vehicle or trailer that requires a commercial driver’s license under the laws of the State of Washington; and ii. Licensee does not intend to nor will the Licensee bring a trailer to the subject event. c. Employer’s Liability (Stop Gap) Employers shall at all times comply with all applicable workers’ compensation, occupational disease, and occupational health and safety laws, statutes, and regulations to the full extent applicable, and shall maintain Employer’s Liability insurance with a limit of no less than $1,000,000.00. The City shall not be held responsible in any way for claims filed by Licensee or its employees for services performed under the terms of this Agreement. Licensee agrees to assume full liability for all claims arising from this Agreement. Indemnification and Hold Harmless a. Licensee shall take all necessary precautions in performing the activity to prevent injury to persons or property. The Licensee agrees to release, indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers from all liabilities, losses, damages, and expenses related to all claims, suits, arbitration actions, investigations, and regulatory or other governmental proceedings arising from or in connection with this Agreement or the acts, failures to act, errors or omissions of the Licensee, or any Licensee’s agent or subcontractor, in performance of this Agreement. For the sake of clarity, the duties of Licensee under this subsection (a) are meant to be broad and include, without limitation, travel to and from the event, set-up and break-down at the event, the official hours of operation of the event, and any other actions/inactions of Licensee that are directly or indirectly associated with the event or Licensee’s participation in the same. b. Industrial Insurance Act Waiver It is specifically and expressly understood that the Licensee waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Licensee’s indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers’ compensation acts, disability benefit acts or any other benefits acts or programs. Licensee shall require that its subcontractors, and anyone directly or indirectly employed or hired by Licensee, and anyone for whose acts Licensee may be liable in connection with its performance of this Agreement, comply with the terms of this paragraph, waive any immunity granted under Title 51 RCW, and assume all potential liability for actions brought by their respective employees. The Parties acknowledge that they have mutually negotiated this waiver. c. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Licensee and the City, the Licensee’s liability, including the duty and cost to defend, shall be only to the extent of the Licensee’s negligence. d. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. e. The terms of this section shall survive any expiration or termination of this Agreement. I agree to the Insurance Requirements (contact Admin office if acceptions need to be arranged)Upload Insurance Documents Here; IF YOU ARE A TENANT OF THE AIRPORT, WE HAVE YOUR INSURANCE UNDER THE LEASE AGREEMENTMax. file size: 100 MB. If you do not yet have them, please work with the admin office to get them reviewed or submittedAlcoholAlcohol will not be allowed or served on the premise of the event. AlterationsLICENSEE shall make no alterations to the electrical system, water system or the size and placement of booths or displays without permission of the Airport Operations Manager. SecurityA temporary security rope fence will be erected and security officials designated by the Airport Security Coordinators will watch all entrances/exits to ensure personnel and attendees stay within the proper boundaries during the full duration of the event. All person(s) working at your station will need to be on file in this application with the Airport Administration Office and security badges will be issued for this event. In the event an alteration needs to occur to those on file, please notify the Airport Administrative Office immediately. The Yakima Police Department may have a presence at the event. In the event an emergency, contact 911. For security concerns, questions or incidents, contact the following ASC immediately: Christopher Hopkins, Airport Director (509) 833-0898 or Shelby Barrett, Administrative Assistant/Event Manager (509) 424-0882 Official LogoThis contract does not allow any vendor to use the official logo or trademark of the Yakima Air Terminal – McAllister Field Aviation Day and the City of Yakima. A specific request must be made by any vendor desiring to use the logo in the LICENSEE’s booth. Subletting ProhibitedLICENSEE shall not sublet or assign any privilege or portion of the space covered by this agreement. Termination by Yakima Air Terminal – McAllister Field Aviation DayYakima Air Terminal – McAllister Field Aviation Day and the City of Yakima may terminate this agreement and the privilege granted by it (a) at any time Yakima Air Terminal – McAllister Field Aviation Day and the City of Yakima in its sole discretion determines a need for the premises which is inconsistent with use and occupancy by LICENSEE. In this event termination shall occur immediately upon notice to LICENSEE. Release of LiabilityAll vendors, their agents, employees, and invitees shall execute a City of Yakima Release of Liability and Assumption of Risk Agreement (“Release”) in the form provided by the Yakima Air Terminal – McAllister Field and the City of Yakima. A copy of the Release is attached hereto as Exhibit B. Without an executed Release(s), this registration shall not be approved and the Vendors, their agents, employees, and invitees shall not be allowed to attend the event. LICENSEE SIGNATURE:(Required) I have read and agree to abide by all of the Terms & Conditions during the Yakima Air Terminal – McAllister Field Aviation Day and agree that Yakima Air Terminal – McAllister Field and the City of Yakima or their affiliates will not be held responsible for any liability, lost, stolen or damaged merchandise, items, or equipment or any injury incurred during YKM Aviation Day.Name(Required) First Last Date(Required) MM slash DD slash YYYY
